Location: City of London, London
Salary: £22000 - £25000 per annum
Posted: 3 months ago
Contract Type: Temporary or Contract
Industry: Health & Social Care
Contact Name: Colette Niles

HR Coordinator - Tower Hill

Job Description

Our client is a large charity that support women and girls with a history of violence, abuse or domestic violence.

Position Available: HR Coordinator - Tower Hill, full time fixed term contract potentially looking at an end date of 31st March 2022, £22,788 to £24,911kpa depending on experience.

Role Purpose:

The post holder will provide support in the coordination of the day to day operations of the HR function, providing a professional, confidential customer focused human resource service.



  1. To provide support to the human resources manager with all recruitment administration to ensure that candidates receive a professional, high quality service and positive impressions of the organisation. Ensuring all tasks are completed within agreed timescales.
  2. To monitor HR and recruitment mailbox, respond to all initial queries, escalating as necessary to the human resources manager.
  3. To circulate all vacancies internally and externally and place on the Intranet and other media using the application tracking system (ATS) and using other methods as advised
  4. To ensure managers shortlist candidates by agreed date and invite shortlisted candidates for interview through the ATS and sending confirmation correspondence.
  5. To manage the assessment process for recruitment panels ensuring equipment, rooms and documents are prepared in advance and collate and submit the results to the interview panel.
  6. To inform unsuccessful candidates and provide feedback from interviews where requested.
  7. To log equality and diversity statistics and other agreed statistical information for each recruitment campaign and produce the required reports on a regular basis.
  8. To generate all offer letters and ensure completed paperwork is returned and processed e.g. pre-employment references, Disclosure and Barring Service certificates.
  9. To update the recruitment and new starter spreadsheets ensuring up to date and accurate information is available and maintain all recruitment campaign files and destroy after six months.
  10. To ensure that all new employee procedures are correctly administered. This will include ensuring that contracts of employment and all required forms are signed and returned ensuring that all new employees complete and return the required forms and that any issues are escalated to the human resources advisor as soon as possible.

Disclosure and Barring Service (DBS)

  1. To manage and maintain the DBS check process, logging actions and alerting the deputy head of human resources of undue delays or problems at an early stage.
  2. To check that DBS forms have been completed accurately and in full and correct documents supplied before sending to the Disclosure and Barring Service and maintaining required copies of all documents.
  3. To ensure that DBS renewals are managed and maintained in line with
  4. To shred DBS certificates received from individuals once no longer required and not less than six months after date of receipt.

Records management

  1. To undertake all records management developing and maintaining effective record keeping systems. This will include creating personnel, case, subject and event files. Ensure that they are kept up to date and in good order. Make improvements in consultation with team members.
  2. To undertake all the hard copy personnel filing ensuring filing is kept up to date and in good order. Archive leavers annually and ensure that the filing system is kept tidy and that all systems enable prompt retrieval.
  3. To carry out human resource records audit every other year to ensure data integrity.
  4. To proactively support the human resource team with ad hoc administration, support and ensure awareness of current activity and demands on the human resource team.
  5. To ensure human resource administrative processes are simple, fit for purpose and meet the needs of the team.

Payroll and pensions

  1. To input payroll and pension information onto the payroll system including new starters/leavers information, amendments, on call/call out payments and additional hours. Liaise with the Payroll Bureau as necessary and escalate and report any issues to the HR and Payroll officer at an early stage.
  2. To assist with the auto-enrolment pension process sending letters to staff as appropriate.
  3. To support the HR and Payroll officer with end of year payroll activity, ensuring that all required records are maintained in accordance with Data Protection Act requirements.

Employee relations

  1. To develop and maintain a detailed knowledge of policies and procedures offering information to managers and staff as appropriate.
  2. To support the human resource team as required. This will include note-taking, preparing supporting paperwork, generating correspondence, preparing draft calculations, evidence paperwork etc.
  3. To provide first draft of letters for the range of employee lifecycle correspondence, including contract extensions, sickness absence and leavers etc. using templates wherever possible to ensure consistency of approach. Monitor returns and progress chase, ensuring copies are taken for the payroll as necessary.

Experience required:

· Experience of working in an administrative or secretarial function including preparing standard letters, documents, data input and filing

· Experience of HR administration

· Experience of using computerised HR applications and systems in an HR function

· Experience of maintaining effectiveAbility to work accurately with a strong customer focus

· Strong communication skills both in writing and verbally

· Strong organisational skills - including the ability to work on own initiative in a structured way, to prioritise a wide range of activities/ competing urgent tasks and use available resources to ensure tasks are completed to deadlines

· Strong attention to detail

· Ability to build effective relationships, both internally and externally, showing sensitivity for others' viewpoints and valuing diversity

· Ability to work proactively and effectively as part of a team to deliver results, supporting others as required

· Ability to use Microsoft Office (word, excel, outlook, access) at intermediate or advanced level office systems

How to apply:

If you feel that you fully meet the above outlined criteria for this role and would like to apply for this post, please forward your CV for consideration to or call directly on 07824016243


Disclaimer: This vacancy is based in the United Kingdom. Barker Ross Health&Social Care only operates in the UK and can only process applications from candidates who are currently a resident and eligible to work in the UK.

Whilst we endeavour to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful.

This vacancy is being advertised on behalf of Barker Ross Group who is acting as a recruitment agency.

All communication with us is subject to the conditions outlined in our privacy notice.

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