Connecting...

Location: South West London, London
Salary: £40000 - £45000 per annum
Posted: 15 days ago
Contract Type: Permanent
Industry: Health & Social Care
Contact Name: Colette Niles

Finance Manager - Housing / Charity (South West London)

Job Description

Our client is a homelessness charity working in South West London. They have a great reputation and a very solid support base.

Position Available: Finance Manager - Housing / Charity (South West London) , 6 month contract with a view to go permanent, £40-45kkpa, 37.5 hours,

Role Purpose: The role currently manages three people. Income Officer and 2 x Finance Officers. We would like the person to have strong accounting experience, preferably in Charity with housing experience and someone that has previously managed a team. Also we would like someone that is fully qualified but will consider part qualified.

REPORTS TO: Finance Director

LOCATION: Twickenham, 2/3 days working from home

HOURS: 37.5hrs, Mon - Fri

SALARY: 42k

PURPOSE OF JOB: Responsibility for managing the day to day, weekly and monthly finances of the charity, managing a team of two and supporting the Finance Director (FD) with other financial tasks as required.

SPECIFIC DUTIES:

  1. Expenditure - To be responsible for managing all payments made by both charities including payroll, staff expense, SOLDO prepaid system, petty cash and external suppliers. Ensure all posting of expenses are accurately done first time in line with the chart of accounts.

Ensure related balance sheet and I&E reconcilations are performed for the monthly close, including accruals and other provisions with support with the FD.

Review of pre-close expenses to ensure accurate and to raise any issues.

  • Take lead of payroll preparation with external payroll provider, timetable for approvals, inputs from HR and department heads, ensuring all changes are properly disclosed; ensuring employees are paid timely; and Taxes and Pensions are paid and recorded appropriately.
  • Ensure that all expenditure is authorised as per organisation's policy and allocated to correct budget and cost codes in the accounting system (Quickbooks).
  • Able to exert strict control over payments due and liaising with external suppliers
  • Ensure supplier invoices are paid efficiently by BACS or cheque. Correct set up and regular review of Direct Debits and Standing Orders.
  • Record all expenditure under correct cost code and able to provide up to date reports for management review
  • Ensure all expenditures above budgets are highlighted and reported quickly

  1. Income - To be responsible for ensuring that all recording, processing and reporting of income received ; including Rent, housing benefit, service charges.

Support provision of related balance sheet and I&E reconcilations are performed for the monthly close, including accrued and deferred income; LA and Trust Grants posted accurately and Rent and HB income reconciled to Inform.

Review of pre-close income to ensure accurate and to raise any issues.

  • Ensure smooth administration of income
  • Banking of all cheque and cash income at least weekly.
  • Reconcile Housing Benefit income and Ineligible income (service charges) received to schedules and rent records for all hostel residents, addressing any queries that arise. Ensure reconciliation of QB to Inform by Income Officer at least monthly.
  • Raise invoices for grants and other contract income, and ensure timely payment.
  • Code all income to appropriate budget and income codes to the accounting system (Quickbooks) ensuring any restrictions are allocated accurately.
  • Supervise Income officer in day to day operations. Assist FD with support of Income officer the annual rent and HB reviews; arrears and VOID reporting; write-off reviews.

  1. Management support and preparation of accounts - To ensure that the finance department operates in line with financial procedures, and that well organised financial records are maintained. Ensure monthly management accounts are prepared timely and accurately with the support of the FD.

  • Keep accurate up to date financial records on an accruals basis.
  • Ensure financial reconciliations are appropriately stored on Sharepoint.
  • Ensure month end reconciliations are prepared and reviewed timely.
  • Maintain electronic and paper records accurately, efficiently and securely
  • Prepare month end accounts up to Trial Balance level and quarterly accounts by Class/service (showing variances against budget with support of FD)
  • (Meet with project managers monthly to discuss budget variances and project finances)
  • Support the Finance Director through the audit process . Ensure post-audit controls points are appropriately followed up on and actioned.
  • Support the Finance Director in preparing annual budgets
  • Setting up a financial systems on Quickbooks, Inform nd SOLDO etc to ensure correct recording of income and expenditure, financial transactions and able to produce reconciliations and management reports.

  1. Corporate Responsibilities - To support the work of Finance through accurate, timely reporting in line with finance policies and by maintaining good relationships, both internal and external.

  • Work within Financial Procedures and help to develop them. Ensure appropriate access and controls over QB Chart of Accounts.
  • To provide reports to the Finance Director and assist in the preparation of financial reports for the SMT, Trustees and funders.
  • To provide support to senior managers to deliver services within budget by providing up to date, accurate information.
  • Attend supervision, team meetings, training and other meetings as required

  1. Team Management - To line manage and support income officer and fiancé officer and contractors.

  • To undertake effective line management of Income officer and Finance Officer including supervision and appraisals
  • To ensure adequate learning and development opportunities for the junior staff
  • To ensure systems, policies and procedures are being complied with, within the finance department
  • To ensure that contractual, legal and other organisational commitments are met by the actions of the finance department

Experience Required

QUALIFICATION (ideal):

  • Qualified ACCA/ACA, preferably with Charity with Housing experience

SKILLS, KNOWLEDGE AND EXPERIENCE (REQUIRED):

  • Accounting or bookkeeping ability, understanding of Grants and housing benefit accounting
  • Ability to use QuickBooks or similar accounting software
  • Good working knowledge of Excel and ability to take initiative and design reports and information sheets to be presented to management
  • Experience of preparing management accounts and annual accounts
  • Understanding of how financial management supports wider organisational success.
  • Understanding of financial management in the charity, public and/or voluntary sector
  • Excellent written and verbal communication skills including the ability to present and explain financial information clearly to non-finance staff, whilst understanding the need for confidentiality over some data.
  • The ability to establish good working relationships with internal and external colleagues.
  • Excellent attention to detail

How to apply:

If you feel that you fully meet the above outlined criteria for this role and would like to apply for this post, please forward your CV for consideration to coletteniles@barkerross.co.uk

*Please note the above outlined experience is the 'minimum' first stage criteria for this role, we will therefore be unable to consider your application unless you are able to demonstrate a relevant work history in line with this position.

#weareBRG

Disclaimer: This vacancy is based in the United Kingdom. Barker Ross Health&Social Care only operates in the UK and can only process applications from candidates who are currently a resident and eligible to work in the UK.

Whilst we endeavour to contact you following your response due to the high volume of applications this cannot always be possible. If you have not had notification within 7 days unfortunately your application has not been successful.

This vacancy is being advertised on behalf of Barker Ross Group who is acting as a recruitment agency.

All communication with us is subject to the conditions outlined in our privacy notice.

Similar Jobs